Company secretarial services are not the traditional work of a secretary, as the name might suggest, but rather it refers to the level of administrative function within a business that ensures good corporate governance, effective administration and compliance with legislation, laws and regulations that govern business and industry.

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Managing corporate governance is essential for business. Your company must adhere to the Companies Act 2006, comply with the law and legislation that governs your business, and stringently maintain records, such as the holding of meetings, conduct of board members, any interactions with shareholders and stakeholders and any engagement with government authorities.

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The Importance of a Company Secretary

In theory, a company secretary’s duties include all necessary administrative tasks within a company. But broadly, their role consists of three areas: the board, the private company and the shareholders.

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They must ensure that the necessary paperwork is provided to the board members ahead of meetings and that board procedures are abided by. The secretary is responsible for ensuring compliance with legislation and proper conduct within company activity. They will be the point of contact for shareholders on matters regarding corporate legalities.

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As they are responsible for ensuring the company adheres to the legal requirements, they must be knowledgeable regarding company law, update and maintain the registers in case of inspection, and prepare director reports and accounts.

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The secretary will correspond with shareholders, dealing with the transfers of shares and any concerns they may have. They would handle any preparation and paperwork arising before and after board meetings, such as informing all directors of the time, date and location of the meeting, producing agendas, taking minutes and producing a document at the end of the meeting and informing the appropriate people of any decisions made during the meeting, such as informing the regulatory information service if a decision was made regarding the payment of a dividend.

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So with all of this in mind, the key question is this...do you really have time to worry about all of the above, when you could be focusing your energies on growing your business?

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If the answer is "no", then why not engage our Company Secretarial service to do it for you? Not only can you rest assured that your legal and regulatory obligations are taken care of, but you can utilise all of that extra time you now have to follow new sales leads, enhance customer relationships, streamline your supply channels, and all of the other things that contribute to the profitability of your business.